Organisations wishing to host the AFNOG workshop and meeting should be prepared to meet the following requirements: DESCRIPTION OF THE WORKSHOPCLASSROOMS/LABS: The workshop requires a medium-large room per track with the following characteristics: floor space of approximately 8 x 12 (100 square meters - this is a minimum, larger rooms will do just as well) multiple electrical outlets distributed throughout the room, preferably on separate circuits overhead lighting, preferably fluorescent tubes stable power supply, with provision for backup generator/UPS preferred air-conditioning in hot/humid climates EQUIPMENT: High end routing and switching equipment will normally be provided by AFNOG, the host will be required to make provision for: at least 40 reasonably fast desktop PCs with identical physical hardware, or more depending on the size of the workshop PCs must have at least one 10 or 100 Base-T Network Interface card PCs must have functional serial interface port PCs should have been tested well in advance Power extension adapters (power strips) with correct local power plugs Additional power plugs Cat-5 UTP Ethernet Cable RJ-45 plugs tie wraps gaffer tape AUDIO/VISUAL: SVGA LCD Projector (one per track) Small public address system with support for at least 2 audio inputs and 4-6 speakers (depends on size/shape of room) Lapel or cordless microphone (one per track) 6' x 6' projection screen with stand (one per track) Medium size to large whiteboard with stand and whiteboard markers (per track) ACCOMODATION: It is preferred that accomodation and the workshop be provided at the same location. Hotel capacity to accomodate workshop participants, instructors and staff Shared rooms should have separate beds. TRAVEL: The local host will from time to time be required to provide local coordination for travel arrangements for participants. This may involve: Providing information regarding travel regulations to the host country e.g. health restrictions, recommended vaccines, tips on pre-travel medication Providing information regarding local visa requirements, this may include the facilitation of group visas etc Coordinating the reservation, booking and issuance of air tickets to AFNOG organizers, instructors and students INTERNET CONNECTIVITY: 128K of bandwidth to Internet ( more is nice :o) LOCAL LOGISTICS: The local hosting organization should also be prepared to Visit hotels or conference centers in the selected city well in advace of the conference and recommend a meeting location to AFNOG. AFNOG staff will then consult or visit the hotel and make the final site selection. Provide logistical support during the meeting, including staffing for the registration desk, meeting room setup, interaction with hotel staff, etc. Handle internet connectivity to the hotel or conference center Handle all terminal room operations; obtain equipment, set up and tear down the room, and have staff available to answer attendees questions. Local hosts sometimes rent the needed workstations and routers, or borrowthem from a local university or other organization. Vendors may also help defray terminal room costs installation of ethernet cabling, power strips, ensuring that the room has adequate power FINANCIAL: The local host is encouraged to provide financial support towards the costs of running the AFNOG workshop. This can be provided in cash or in kind. Besides direct financial assistance, the local host may be expected to provide budgetary figures for: Accommodation and facilities Travel and visas Rental of Computer, Audio and Video equipment Local transportation; shuttle hire, vehicle rentals, fuel expenses etc... PUBLICITY: The local host is also encouraged to provide local publicity for the event and to coordinate among others: Invitation of VIP e.g. Government officers and other Dignitaries Press conferences Press Releases Media Kits Advertising in local Dailies & Magazines Preparation of banners and posters Printing of T-shirts, caps, pens and other take-aways MEMORANDUM OF UNDERSTANDING: It is expected that after assessment of the hosting proposal by the AFNOG Management Council(sic) there will be signing of an MoU between AfNOG and the hosting organisations(s) which clearly outlines the roles and responsibilities of each party. COMMERCIAL INTERESTS: The AfNOG workshop and meeting are non-commercial, technical, education, collaboration and community oriented activities. It is therefore expected that the local host will refrain from using the hosting opportunity for commercial purposes. Same also Supporting/sponsoring vendors AFNOG MEETING REQUIREMENT hall translation facilities audio visual FINAL SELECTION OF HOST: The final selection of the host country/organisation will be made by the AFNOG Management Council. Preference will be given to countries where the impact of a local AFNOG workshop would be greatest. Preference will aso be give to regions other than the immediate hosting location. EXTRA CONTENT FOR AFNOG WEBSITE FAQ; similar to RIPE