The original version of this document is usually available via the AfNOG main page at http://www.afnog.org/.
Hosting of AfNOG 2004 and AfNOG 2005 events. The African Network Operators' group (AfNOG) intends holding its annual workshop and conference events in May 2004 and May 2005, or close to those dates.
interested in hosting the events are invited to submit proposals
no later than 30 September 2003 in respect of the 2004 event,
and no later than 15 November 2003 in respect of the 2005 event.
Proposals should be sent via email to email@example.com.
wishing to host the AfNOG workshop and meeting should be prepared
to meet the following requirements:
The African Network Operators Group (AfNOG) is a forum for the exchange of technical information, and aims to promote discussion of implementation issues that require community cooperation. The goal is for coordination and cooperation among network service providers to ensure the stability of service to end users.
The annual AfNOG event includes a week-long workshop, a day of technical tutorials, and one or two days for the annual AfNOG Conference. The venue also needs to be available during the week before the workshop (referred to as "setup week"), during which instructors lay cables, install equipment, and otherwise prepare for the workshop.
The following office, classroom and conference space will be required. Later sections of this document give more detailed information about each of the rooms.
Office: One large office for the AfNOG secretariat. Must be available from the beginning of setup week to the end of the entire event.
NOC: One small room for the network operations centre. Must be available from the beginning of setup week to the end of the entire event.
Classrooms: One medium to large classroom per track. Required during setup week and during the workshop. (It may be acceptable if some of the classrooms are not available for the first few days of setup week.) Some classrooms may be re-used for tutorials after the end of the workshop. Not needed during the conference.
Tutorial rooms: Classrooms for technical tutorials which will be given after the workshop, but before the conference. May re-use the workshop classrooms. Not needed during the conference.
Conference room: Large conference room. Should be available no later than the evening before the conference begins.
room: It would be useful to have additional space available
for a "terminal room", where several computers would be set
up to allow workshop students and conference attendees to access
the Internet. This should be available during the tutorials
and conference. It would be nice if it could also be available
during the workshop, but this would significantly increase the
space and equipment requirements.
following infrastructure is shared between all the workshop
tracks, and is also used during the conference.
The AfNOG secretariat will require a large office, with the following characteristics:
3.2 NETWORK OPERATIONS CENTRE (NOC)
The NOC is a small room that will be the hub of the workshop and conference network. It should have the following characteristics:
3.3 INTERNET CONNECTIVITY
3.4 NETWORK CABLING
NOC, the office, the classrooms, and the terminal room (if there
is one), will need to be connected together in a computer network.
Ideally, the conference room will also be included in the network.
It may be possible to do this using network cables that are
already installed. Failing that, AfNOG will install temporary
cables during setup week, and remove them at the end of the
The workshop is subdivided into several tracks, where each track has approximately 20 students and approximately 5 instructors. The plan for the 2004 event is to have three tracks: two in English and one in French.
future (possibly starting with the 2005 event), we would like
to have four tracks: two in English and two in French. However,
the remainder of this document assumes only three tracks; quantities
will need to be adjusted if there are more tracks.
Each workshop track requires one medium to large room with the following characteristics. That implies three (3) such rooms for the entire workshop.
High end routing and switching equipment will normally be provided by AfNOG. The host will be required to make provision for:
IMPORTANT NOTE: Provision should also be made for a few spares, because equipment failure is almost inevitable.
Each of the three tracks will require the following audio/visual equipment.
most cases, the equipment and facilities used for the workshop
can be re-used for the tutorials that take place on the day
after the workshop ends.
The conference will require a meeting room with sufficient seating capacity and audio-visual equipment, as well as simultaneous translation between the English and French languages.
most cases, the classrooms used for the workshop cannot be re-used
as the conference meeting room, but some of the audio-visual
equipment may be re-used.
6.2 TRANSLATION FACILITIES
7. TERMINAL ROOM
If a terminal room is provided only after the workshop ends
(that is, only during the tutorials and conference), then the
space and PCs that were used for one of the workshop classrooms
can be re-used for the terminal room. If the terminal room is
also provided during the workshop, then it will require a separate
room and additional equipment.
All rooms (i.e. classrooms/labs, NOC and Office) must be lockable.
Each room should have two keys available for use by instructors
or AfNOG staff. Keys must be available from the beginning of
setup week. In view of the value of the specialised equipment,
it is desirable for the area to be patrolled by security guards.
It is preferred that the accommodation, the classroom facilities for the workshop and tutorials, and the meeting room for the conference, all be provided at the same location.
Hotel capacity must be sufficient to accommodate workshop participants, instructors and staff (a maximum of 85 people).
Additional hotel capacity to accommodate conference attendees is desirable.
The local host will from time to time be required to provide local coordination for travel arrangements for participants. This may involve:
11. LOCAL LOGISTICS
The local hosting organisation should also be prepared to:
The local host is encouraged to provide financial support towards the costs of running the AfNOG workshop. This can be provided in cash or in kind. Besides direct financial assistance, the local host may be expected to provide budgetary figures for:
The local host is also encouraged to provide local publicity for the event and to coordinate among others:
The AfNOG workshop and meeting are non-commercial, technical, education, collaboration and community oriented activities. It is therefore expected that the local host will refrain from using the hosting opportunity for commercial purposes. This also applies to supporting/sponsoring vendors.
use of the event for advertising or marketing by sponsors must
be approved in advance by the AfNOG management council, and
must not detract from the non-commercial atmosphere. For example,
having a sponsor's logo on pens or writing pads would probably
be permitted, while having an exhibition of a sponsor's equipment
would probably not be permitted.
The final selection of the host country/organisation will be made by the AfNOG Management Council, whose decision is final.
Preference will be given to countries where the impact of a local AfNOG workshop would be greatest.
Preference will also be given to regions other than the immediately previous hosting location.
preference will be given to hosts that are familiar with the
AfNOG workshop requirements (through having participated in
previous AfNOG workshop events).
is expected that after assessment of the hosting proposal by
the AfNOG Management Council, there will be signing of an MoU
between AfNOG and the hosting organisations) which clearly outlines
the roles and responsibilities of each party.